Technology KnowledgeBase

How can I be sure that a document I created in Office 2011 can be opened by someone on another computer who may or may not have Office 2010/2011?

As of Deployment 2011, all computers in the Northshore School District should be able to read documents created by the latest Microsoft Office programs (Word, Excel, and PowerPoint).

If you aren't sure what version of Office your recipient has, you can save your documents, spreadsheets and presentations in the Office 2004 format. You'll know that you've saved it in that format if the extension at the end of the filename ends in .doc, .ppt or .xls. You can save a document in this format by choosing File, Save as... from the menu bar, then select the option for .doc or .ppt or .xls from the Format pull down menu near the bottom of the dialogue window.

If you want to change the default save format to .doc rather than .docx, choose Word, Preferences from the menu bar. Select the Save preference. Click the drop down list just to the right of Save Word Files As: and select Word 97-2004 Document (.doc). Click the OK button. The default file format will be .doc when saving.

A different format can still be selected when using the Save As option if desired.

Note that this is important to consider when students are working on computers using Office 2011. Students may want to save in the Office 2004 format if they do not have home access to Office 2011/2010/2008/2007.

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