Technology KnowledgeBase

District Breaks: Tech Prep 2018

Please complete the following procedures to ensure district technology is shut down and stored appropriately during the upcoming break! 

  1. Certificated and admin Mac using staff: check that you have a recent backup.
  2. Shut down and unplug all computers, printers, doc cams, scanners and other peripherals that will remain on campus over the break.
  3. Turn off the projector (don't unplug it).
  4. Unplug the ActivBoard or IPS Monitor/Display (if the power cord can be reached safely).
  5. Turn off the Sound System and mics.
  6. Shut down all mobile devices (iPads, Chromebooks, Flips, etc..).
  7. Turn off all carts and unplug from wall outlets.
  8. Place theft sensitive items in a secure location (i.e. place laptops out of sight/in vehicle trunk when transporting off campus, or lock small items such as iPads in a cabinet if left on campus).
  9. Remember to follow the guidelines at  when doing your holiday shopping for personal devices connecting to district services.


The detailed version:

  1. Verify that your computer has a recent backup (a week or less since the last backup):
    1. Click on the server icon on your desktop to connect to your district staff folder on the server, the server icon with your district username below it. If the icon is not on your desktop, click on the MyServerFolder icon that looks like a cartoon platypus in your dock, or open MyServerFolder from your Applications folder.
    2. Navigate to the Backup/yourcomputerbarcode/Current folder.
    3. Click on the lastbackuptime.txt file. This file contains the date and time that the most recent backup ran. 
  2. Check KnowledgeBase (KB) article #25,, to learn what is backed up by the District; what you should backup yourself to your server folder or an external drive; and to learn how to report a computer that needs a back up.
  3. If you want to be extra safe, make sure your critical files are either saved to your server folder or to an external drive.
  4. Shut down all computers in your room completely (Go to the Apple icon, select Shut Down from the drop down menu).
  5. Unplug the computer power cord from the wall. This saves more energy than unplugging the cord from the computer. 
  6. Leave the mouse, keyboard, and ethernet cable (if you use one) connected. 
  7. If you use a second monitor, turn it off and unplug it from the wall.
  8. Turn off and unplug your document camera.
  9. Turn off the projector but DO NOT unplug it. 
  10. If the ActivBoard has a power cord and it is within reach, unplug it from the wall.
  11. Turn off the sound system and mics.
  12. Remove the batteries from the mics (this will extend the battery life).
  13. Make sure any TV's, VCRs, or DVD players are turned off. 
  14. Turn off any printers, scanners or other computer peripherals in your room. 
  15. Shut down all portable devices (iPads, Chromebooks, and other mobile devices) and make sure carts are turned off and unplugged from the electrical outlets.
  16. If you are taking your district laptop home for the break, DO NOT leave it in your vehicle and risk it being stolen. If you must leave your laptop in your vehicle, put it in the trunk or other hidden location so it is not visible to passersby BEFORE you leave for your destination.
  17. If you are leaving your laptop on campus during break, please put it in a drawer or cabinet or other location where it is out of sight. 
  18. Remember to follow the guidelines at  when doing your holiday shopping for personal devices connecting to district services. 
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